The constitution and tenancy form

This is it, the big ideas, the fine print, the nitty-gritties and the In-the-Event-Thats – peruse, print and sign, and if there’s a room and everything feels good on both sides, you can move in! Wow it really can be simple to find a happy place to be!

1 The pdf for the rooms in the house:

Appletree haven constitution and room rental contract 30 06 15

the text of the PDF:

Appletree Haven

Prospectus/Constitution/flatmate contract for a room at 11 Massey Road, Gisborne 4010 

Contacts: Peter Harris: 022 332 6568 Raewyn Harris: 027 3099484

Email: peter@eutopia.co.nz

House landline: 06 261 5042

The Vision

Positively ‘eutopian’ people to live in Appletree Haven, a peaceful haven, with Peter and Raewyn Harris the owners, sharing an enthusiasm for practising conscious living with the guiding principles of Love, Beauty, Truth and Freedom.

The House

A tidy three-bedroom bungalow on a full section with organic garden and trees (including a nice big apple tree, hence the name), plus a cabin at the back. Some off-road parking.

The house rules/Constitution

Anyone wishing to join the flat must sign this as well as the room contract which follows, thereby affirming their acceptance of the spirit and intention of Appletree Haven as a home of peace, love and happiness.

The ‘prime values’ by which we live here are to be: LOVE, BEAUTY, TRUTH, and FREEDOM

I.e., we agree to seek to live together lovingly (being open to the other person, willing to see and appreciate the good in them and not prejudge them), in beauty (being open to beauty in things and people and ideas), truthfully (not relying on lies, but seeking the clarity and peace that comes from seeking the truth and living by it), and freely (allowing ourselves and each other the freedom to be what we want to be, without fear of judgement, group pressure or persecution).

These are high standards, but if we agree beforehand to abide by them, then we will have a great synergy together and it will start to come naturally to live like this. We all know negativity can snowball – but so can positivity!

Friction resolution: If conflict of any kind arises the flatmates involved are to ‘hear and clear’ within the day if possible, with further stages of conflict resolution if that fails. In practice, it will be hard to let things go for long, as all share the same kitchen! Peter and Raewyn to arbitrate if necessary, their joint decision being final.

Social interaction: We plan to set up the house and grounds to make it easy and pleasant to interact socially as much or as little as desired. No members will be forced or expected to participate in any but the most basic group activities – i.e., say half-hour flat meetings, decided by vote but perhaps monthly. All group togetherness is strictly voluntary and informal. This is in line with the fourth prime value: Freedom.

Privacy: We allow each other maximum privacy when desired, with each flatmate’s room strictly private and out of bounds if the flatmate has shut their door.

Sanctions and security of tenure: in the extreme case, the flatmates have the right to vote unanimously in favour of expulsion of anyone who materially flouts this constitution. This rule is to protect the integrity of the house and home, for everyone’s sake. We trust it would never have to be invoked. Peter and Raewyn at all times try to encourage and nurture harmony and goodwill. This right to expel is not to be used against anyone who is legitimately ‘different’, i.e., doesn’t fit the norm but is not harming the others or the house or grounds. We are all ‘different’ in some ways!

Signed and dated: …………………………………………………………………………………. flatmate.

Contract for rental of a room in Appletree Haven.

between……………………………………………….. (your full name)

and Peter & Raewyn Harris, 11 Massey Rd., Gisborne. House landline 06 261 0542    Peter 022 332 6568, Raewyn 0273099484. peter@eutopia.co.nz

The room:  number/description ………………………………………………………………………………………………………..

Room Key/s and back door key provided; if lost you replace- $9.00 each or whatever the key place charges. Furnishings, extra chattels: …………………………………………………………………………………………………………………………………….

Other facilities: Shared use of house kitchen, microwave, oven, fridge, bathroom, washing machine, decks, garden.

Vehicle parking: Offroad parking on front section required: circle YES or NO. Please be considerate of other tenants’ parking needs. Visitors not to park on premises.

Rental/week: $…………. This includes expenses of $25 which covers your share of power, toilet paper, dishwashing detergent and other shared-area cleaning supplies, smoke alarms, lightbulbs in shared areas only, stove and appliance maintenance.

You need to supply your own food & drink, toiletries, laundry powder, bed linen and towels.

We reserve the right to increase the expenses rate without notice if there is a significant increase in power use, to recover the increase. But IF power use can be kept below $…….. in a month we will refund you your share of the difference.

Rent Payment: Rent can be paid weekly or fortnightly. No bond.

If weekly: the first payment is 2 weeks rent = $…………..; then the following week $…………. and then the same weekly thereafter, so you are at least a week in advance each week.

If fortnightly: the first payment is 3 weeks rent = $…………..; then two weeks later two weeks rent = $………., and the same fortnightly thereafter, so you are always at least a week in advance.

Payment by automatic bank transfer to our account, ASB, account name PJ & RE Harris, a/c no. 12‑3013‑0889279‑02. (To set this up, go to your bank online or fill in an auto payment form at your bank).

Rent reviews: One year from this agreement or if still owned by Jenny Nunn, when her agreement stipulates. Expenses will be reviewed monthly.

Your visitors: Extra people staying rent-free in your room: subject to others in house being notified and not objecting, and only short‑term (1 or 2 nights). Otherwise they are to apply as flatmates and pay an amount, in addition to what you pay, to be negotiated, but at least 50% of your room rate.

Smoking & drinking: If you or your visitors smoke please get them to do it outside (and use an ashtray) ‑ not in rooms. Passive smoking kills. Drinking: in moderation – please be considerate of our close neighbours! No illegal drugs to be used here.

Noise: This is a quiet neighbourhood and we of course want to keep on great terms with our neighbours, so music, hammering etc not too loud, especially early in the morning (before 9 am) or late at night (after 10 pm). At least keeping to Council noise limits, preferably better!

Use of room: No dangerous substances, gas heaters, cookers, open fires, chemicals etc. Nothing to make the house uninsurable or a fire or other risk to the other tenants.

Pets: No pets (apart from Peter and Raewyn’s two small dogs and one cat) to be housed or fed on premises without written agreement from Peter and Raewyn after consulting other tenants.

Smoke alarms: These are for everyone’s protection. Not to be disconnected‑ if triggered e.g. by cigarette smoke, ventilate the room and the alarm will stop as soon as the smoke clears. Tell us if batteries running down.

CLEANING of shared areas- kitchen, bathroom, washhouse: to be shared between all ‑ especially kitchen to be kept tidy after each use‑ you must do your own dishes promptly and wipe down bench and table.

Notice of leaving: From you: Two weeks at least. If you intend to leave, please let us know as soon as possible

Notice from us: normally three weeks, unless serious problems: breaking this agreement especially damage to house, drugs/alcohol abuse, endangering others, being overdue with rent, or causing serious disharmony, in which case you will be given immediate notice to leave .

Any extra conditions specific to a room:

 

 

 

Finally: we hope you will have a very happy stay here.

 

Signed:………………………………………………………………….. Peter and Raewyn Harris.

I have read and accept the terms of this contract and constitution. I have received ……set/s of keys, and will pay for replacements if lost.

 

Signed: ………………………………………………….Room Tenant.  Date: ………………………………

2 The cabin has its own contract, differing only in a few points but here’s the PDF of it:

Appletree haven constitution and CABIN rental contract 10 03 19

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s